Apply for a ticket to The Queen’s Address on 29th June
Ticket applications must reach us no later than 12.00pm on Monday 17 June. Tickets will be allocated by a random draw. Successful applicants will be notified by Friday 21 June at the latest and will be given detailed instructions on the arrangements for the event.
You can also apply by contacting the Visitor Services Team via email at email@example.com; by telephone on 0131 348 5200; or you can write to us at:
20th Anniversary Public Ballot
The Scottish Parliament
For public information enquiries, contact: 0131 348 5000 or 0800 092 7500, or email firstname.lastname@example.org.
SPCB Privacy Notice
This privacy statement explains how we collect and use personal information about you when you apply for tickets to attend at the Twentieth Anniversary Chamber event being held at the Scottish Parliament on 29 June 2019.
As we have a limited number of places for this event, when your application is received we will enter your name into public ballot to decide who will attend the event.
The categories of information processed
The information that we receive from you will be normal category data, as defined by the General Data Protection Regulation (GDPR), for example your name, telephone number, date of birth, place of birth and address (covering 5 years, with dates) for internal processing. We may also need to ask you to provide us with information about yourself in connection with your visit, which may include special category data (such as whether you require special assistance).
Source of the information
The personal data that we receive is provided directly by you when you are applying to attend at the 20th Anniversary Chamber event on 29 June 2019.
The purpose(s) of the processing
We will enter your name into a draw to decide who will attend the event. If you are chosen to attend the event we will get in touch with you to arrange for you to attend the event.
The legal basis of processing
The legal basis for processing your personal data for the purposes of the public ballot for tickets to the Parliament’s 20th Anniversary Chamber celebration is that it is necessary for a task carried out in the public interest (Art 6 (1)(e) GDPR, s8(e) DPA.)
The public interest task is engagement with the public about the role and work of the Parliament and facilitating visitors to come and experience the Parliament’s Twentieth Anniversary Chamber celebration.
The legal basis for processing any special category data is that the personal data processing is necessary for reasons of substantial public interest. The substantial public interest is compliance with statutory equality requirements. (Art 9(2)(g), s.10(3) and Part 2 Schedule 1, para 6 DPA, s29(7) Equality Act 2010.)
A service provider must make reasonable adjustments. Processing personal data relating to protected characteristics enables the SPCB to make reasonable adjustments.
This does not interfere with the rights of the data subjects disproportionately because the data subjects provide the data themselves, they are not under an obligation to provide the data to us and we only keep the data for the minimum time necessary to comply with the statutory obligation.
The contact details you supply may be shared with the Police. Your personal data will not be used for direct marketing purposes.
Retention of data
Your personal data will be stored securely until the ballot takes place. If your name is not selected your personal information will be destroyed. If your name is chosen to attend the event we will keep your information securely until after the event whereupon it will be destroyed.
The GDPR sets out the rights which individuals have in relation to personal information held about them by data controllers. These rights are listed below, although whether you will be able to exercise each of these rights in a particular case may depend on the purpose for which the data controller is processing the data and the legal basis upon which the processing takes place.
Access to your information – You have the right to request a copy of the personal information about you that we hold. For further information, see our Data Subjects’ Access Requests Policy.
Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – You have the right to ask us to delete personal information about you where:
- You consider that we no longer require the information for the purposes for which it was obtained
- We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below
- You have validly objected to our use of your personal information – see Objecting to how we may use your information below
- Our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information – In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where this is no longer a basis for using your personal information but you don’t want us to delete the data. Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Automated processing – If we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you.
Withdrawing consent to using your information – Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.
Changes to our privacy statement
We keep this privacy statement under regular review and will place any updates on this website. Paper copies of the privacy statement may also be obtained using the contact information below.
This privacy statement was last updated on 31 May 2019
Contact information and further advice
If you have any further questions about the way in which we process personal data, or about how to exercise your rights, please contact the Head of Information Governance at:
The Scottish Parliament
Telephone: 0131 348 6913 (Calls are welcome through the Text Relay service or in British Sign Language through contactSCOTLAND-BSL.)
Please contact us if you require information in another language or format.